Travis Perkins PLC
Group Quality Assurance Department
Shenzhen Representative Office
Dear Supplier,
Following our recent communications I can confirm that the Travis Perkins Group Quality Assurance department will be visiting your site shortly. The purpose of this visit is to undertake a formal QA audit of the site on behalf of the Travis Perkins Group, during which your site will be assessed for performance against our minimum standards in the key areas of Business Management, Health and Safety, Environmental responsibility, and Ethics (Corporate Social responsibility). NB Permission to supply product to our group is dependent on the successful outcome of this visit and all information disclosed remains confidential between our companies.
Would you please ensure your Quality Manager (or most senior member of management responsible for Quality) is made available to assist throughout the day, together with other personnel responsible for the key areas of assessment as and when required. In addition, in order for the audit to progress as efficiently as possible on the day, please would you ensure the following documentation is made available for our review.
· Quality Assurance Policy
· Quality Assurance Manual
· Health &Safety Policy
· Environmental Policy
· Ethical Policy
· Product Benchmarking Records
· Internal Audit Records
· Supplier Assessment Procedure
· Supplier Site Visit Schedule
· Preventive Maintenance Plan
· Disaster Recovery Plan
· Employee Training Records
· Employee Handbook
· Factory Disciplinary Policy & Records
· H & S Risk Assessments (examples)
· Material Safety Data Sheets (examples)
· Working Instructions
· Fire Drill Records
· Accident Records
· Local Government Environmental Reports
If applicable:
· ISO9001 Certificate + Last audit report
· ISO14001 Certificate + Last audit report
· OHSAS 18001 Certificate + Last audit report
· SA8000 Certificate + Last audit report
· Employee wage records & timesheets
If you have any questions regarding these notes please contact me before the visit and thank you in advance for your support.
Yours sincerely,
TP Group QA Department Asia.